A great office manager can make or break your HVAC business
WorkHero handles all of your back-office work. So busy HVAC owners can start working on their business, not in it
"Hiring WorkHero has been one of the best business decisions I've made.…"
- Dirk, Owner at Resilient Retrofit
Trusted by HVAC businesses just like you
Expert admin support that small HVAC owners can afford
WorkHero was designed for the owners with 2-4 trucks who still spend their evenings and weekends doing paperwork. We handle the admin so you can get back to your customers.
Support from real people
You don’t have time to train an office manager. Hire WorkHero instead—we are experienced HVAC admins who know the industry.
Work at superhuman speed
We blend real people with AI-powered tools to handle admin work faster than any single hire could.
Save with flexible support
A full-time office manager costs $50K+ per year. WorkHero gives you a dedicated admin at a fraction of that cost.
Real, human support
Not just another app
No complex software, just straightforward support that works
Quick setup
We start by understanding your workflow, challenges, and goals. Our office managers don’t just follow instructions—they help you identify inefficiencies, tackle big projects, and take admin work off your plate.
Easy communication
Text, email, or call—we fit into your process, not the other way around. Whether it’s quotes, invoices, scheduling, customer follow-ups, or permit filings, we handle it quickly and accurately.
Fast results
Our office managers work inside your existing tools so there’s no disruption to your business. We keep things moving so you can stay focused on the field.
Meet Val, our Founding Office Manager
- 9 years experience as an HVAC office manager
- Grew business from $500k to $5M
- Born into a family of tradespeople
What HVAC owners are saying
The worst part about running your own business is the admin bullshit. WorkHero helps me get back to the things I'm good at.
Owner, Abl Comfort Solutions
Hiring WorkHero has been one of the best business decisions I've made. We faced a mini-crisis when my office manager quit on me during one of our busiest periods. WorkHero stepped in to help us onboard on to ServiceTitan, process over $50k in state rebates, and fill in capacity where I need it most. They are truly living up to their name.
Owner, Resilient Retrofit
That's why we wanted to work with you guys, not just to push paper but because you know the industry and we don't have to train you on what excellent office operations look like.
Owner, Mountain West Heat Pumps
Frequently Asked Questions
How do I get started?
Getting started is easy—no contracts, no setup headaches. Tell us about your business. We’ll learn about your workflow and challenges. We identify what WorkHero can take off your plate. You start sending tasks, and we get to work. Try WorkHero risk-free today—no long-term commitment required.
How does WorkHero use AI? Will I still be working with real people?
You talk to real humans. We do the AI thing behind the scenes. Our expert office managers use AI-powered tools to speed up repetitive tasks—so we can handle your admin work faster and with fewer errors. But unlike pure automation tools, you always have a real person managing your back office who understands your business.
How is WorkHero different from a virtual assistant or staffing service?
WorkHero isn’t just an assistant—we’re a fully managed office support solution and we know the industry. Unlike a virtual assistant who needs constant direction, WorkHero proactively helps you optimize your operations. We don’t just wait for tasks—we look for ways to improve workflows, cut inefficiencies, and tackle high-impact projects. Unlike a staffing agency, you’re not hiring and managing an employee. We take care of everything—training, oversight, and execution—so you get results without the headaches.
How does WorkHero fit into my existing workflow?
We work the way you already do—no new software required. You can text, email, or call us with the work you need done. We handle everything inside your existing systems—Jobber, HouseCall Pro, QuickBooks, ServiceTitan—so there’s no disruption to your business.
How much does WorkHero cost?
far less than hiring a full-time office manager. We offer two plans: Admin Essentials: $1,800/month → Covers core admin tasks (scheduling, invoicing, permit filings, and more). Business Growth: $2,500/month → Includes everything in Admin Essentials plus marketing support, financial insights, and process optimization.
What kind of work will WorkHero handle for me?
WorkHero handles both daily admin tasks and bigger operational improvements. Day-to-day: Scheduling, invoicing, permit & rebate filing, customer follow-ups, and vendor coordination. Big-picture: Optimizing pricing structures, improving maintenance agreement programs, streamlining workflows, and reducing inefficiencies in your back office. If there’s something you’re struggling to keep up with, chances are we can handle it.
